Washer & Dryer Rental Software
RentSet is washer and dryer rental software that connects applications, inventory, installations, monthly payments, service, and pickups in one place — so independent operators can run the full rental lifecycle without spreadsheets or disconnected tools.
14-day free trial • No credit card required • Plans from $29/mo
RentSet brings the entire washer-and-dryer rental operation into one connected system. From the first inquiry through installation, monthly payment collection, service calls, and eventual pickup, every renter, machine, payment, and work order stays linked — so nothing falls through the cracks.
Applications & Agreements
Rental applications and agreements in one workflow
Share a single branded rental page across Marketplace, Craigslist, and apartment communities. A built-in ZIP code checker filters out areas you don't serve before an applicant starts. Renters upload photos of their washer hookups, dryer outlets, and vents, then complete a structured application. The agreement template is captured at submission time, so every applicant signs the exact terms in effect.
- One shareable campaign link for Marketplace, Craigslist, and communities
- ZIP code service-area checker filters out non-serviceable areas
- Hookup photo verification (electric vs. gas, 3-prong vs. 4-prong)
- Structured 7-step rental applications
- Agreement template captured at submission time
- Application approval and rental creation workflow
Machine-Level Inventory Management
Track every washer and dryer by serial number
Track every machine by asset number, serial number, make, model, condition grade, and storage location. Real-time status flows automatically — Available, Reserved, Delivery Scheduled, Installed / Rented, Service Required, and Retired — so you always know what's rentable, what's out, and what needs attention. Scan QR codes to pull up any machine instantly.
- Track washers, dryers, and sets by serial number and condition
- Real-time status: Available → Reserved → Installed → Service → Returned
- Storage location tracking across multiple warehouses
- QR code labels for instant machine lookup
- Electric vs. gas dryer tracking with cord and outlet compatibility
- Asset lifecycle history and inspection records per machine
Installation Scheduling
Schedule installations with capacity and checklists
Schedule installations with a 19-point pre-install and install checklist. Verify hookup compatibility, confirm dryer power type, connect water lines, level the machine, test cycles, and capture before-and-after photos. Capacity tracking prevents overbooking, and each job carries its own checklist so every delivery meets the same standard.
- 19-point installation checklist with utility and venting verification
- Before-and-after photo capture with customer signatures
- Capacity tracking to prevent overbooking
- Work order assignment and technician scheduling
- Reschedule and follow-up work order tracking
- Installation verification before a rental goes active
Monthly Payment Tracking
Automatic monthly charges and payment verification
Define rental plans with monthly pricing, security deposits, installation fees, and delivery fees. Expected charges generate automatically on each rental's billing day. Mark payments as verified after checking your payment provider, track past-due accounts with configurable grace periods, and enroll renters in autopay through Stripe Connect.
- Automatic monthly expected-charge generation per billing cycle
- Payment verification workflow with past-due tracking
- Stripe Connect integration for online payment collection
- Security deposits, installation fees, and delivery fees
- Late fee automation with grace periods and owner acknowledgment
- Autopay enrollment for recurring monthly rent collection
Service, Repairs & Machine Swaps
Service requests, repair work orders, and swaps
Renters submit service requests with safety triage (leak, smoke, gas smell). Troubleshoot remotely or dispatch a service visit. When a machine needs replacing, schedule a swap that preserves the full rental and service history. Every repair and service call is logged to the machine, so you know its complete maintenance record.
- Service request management with safety triage
- Repair work orders with before-and-after photos
- Machine swaps that preserve full rental and service history
- Inspections and asset lifecycle history per machine
- Troubleshooting guides for common washer and dryer issues
- Warranty expiration tracking per asset
Pickups & Returns
Pickup scheduling and return inspections
When a renter moves out or relocates, schedule a pickup or move. Run the pickup checklist, inspect the returned machine, and return it to available inventory — or flag it for repair if needed. The full lifecycle from installation to pickup stays connected to the original rental record.
- Pickup and relocation scheduling
- Return inspections with condition grading
- Automatic status update back to Available or Repair
- Pickup fee tracking where applicable
- Connected lifecycle history from install to return
- Renter portal pickup requests
Asset-Payback Reporting
See which machines have paid for themselves
Every asset tracks cost basis (acquisition + transport + initial repair), verified revenue, and total repair costs. See payback percentage and which machines have earned back their investment. Track total days rented, service calls, and net contribution per machine — the numbers you need to decide which machines to keep, repair, or retire.
- Per-asset payback percentage and net contribution
- Cost basis tracking: acquisition + transport + initial repair
- Verified revenue vs. expected revenue per machine
- Total days rented and service call counts
- Business-level revenue and rental performance reports
- CSV export for accounting and analysis (Growth and Scale plans)
Why operators choose RentSet for washer and dryer rentals
Frequently asked questions
What is washer and dryer rental software?
Washer and dryer rental software is a specialized operations platform that helps businesses manage the full lifecycle of renting washers and dryers to residential customers — from inquiry capture and applications, through inventory tracking, installation scheduling, monthly payment collection, service management, and eventual pickup — all in one connected system instead of spreadsheets.
Who needs washer and dryer rental software?
Independent appliance rental businesses that deliver and install washers and dryers in apartment complexes, rental properties, and residential homes. If you manage a fleet of machines, schedule deliveries, collect monthly payments, and handle service calls, specialized software replaces spreadsheets and disconnected tools.
How is RentSet different from general equipment rental software?
RentSet is built specifically for washer and dryer rentals. It includes hookup photo verification, electric-versus-gas dryer tracking, outlet-compatibility details, 19-point installation checklists, machine-swap workflows and per-asset payback reporting—washer-and-dryer-specific workflows that broader rental platforms may require operators to configure separately.
Can I import my existing washer and dryer inventory?
Yes. RentSet supports CSV inventory importing for established businesses. You can bulk-import machines with asset numbers, serial numbers, makes, models, conditions, and storage locations, then start tracking them immediately.
How much does washer and dryer rental software cost?
RentSet publishes three plans: Starter at $29/month (up to 125 assets), Growth at $99/month (up to 600 assets), and Scale at $299/month (up to 1,800 assets). Every plan includes a 14-day free trial with no credit card required.
Start managing your washer and dryer rentals today
14-day free trial. No credit card required. Plans from $29 to $299 per month.